PRIVACY NOTICE
Last
updated March 30, 2021
Thank you for choosing to be part of our community at Social Security Board
("
Company
", "we", "us",
"our"). We are committed to protecting your personal information and your right to
privacy. If you have any questions or concerns about this privacy notice, or our practices with
regards to your personal information, please contact us at
info@socialsecurity.org.bz.
When you
visit our website
https://ssbportal.org.bz (the "
Website"),
and more generally, use any of our services (the "Services", which include the
Website
), we appreciate that you are trusting us with your personal
information. We take your privacy very seriously. In this privacy notice, we seek to explain to you in
the clearest way possible what information we collect, how we use it and what rights you have in
relation to it. We hope you take some time to read through it carefully, as it is important. If there
are any terms in this privacy notice that you do not agree with, please discontinue use of our Services
immediately.
This privacy notice applies to all
information collected through our Services (which, as described above, includes our
Website
), as well as, any related services, sales, marketing or
events.
Please read this privacy notice
carefully as it will help you understand what we do with the information that we
collect.
TABLE OF CONTENTS
1. WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us
In
Short:
We collect personal
information that you provide to us.
We collect personal
information that you provide to us when you
register on the Website,
express an interest in obtaining information
about us or our products and Services, when you participate in activities on the
Website
or otherwise when you contact us.
The personal information that
we collect depends on the context of your interactions with us and the Website, the choices you make and the products and features you use. The personal information we collect may include the following:
Personal Information
Provided by You. We collect names;
phone numbers;
email addresses;
mailing addresses;
usernames;
passwords;
contact preferences;
billing addresses;
debit/credit card numbers;
job titles;
contact or authentication data;
and other similar information.
Social Media Login
Data. We may provide you with the option to register with us using your existing social
media account details, like your Facebook, Twitter or other social media account. If you choose to
register in this way, we will collect the information described in the section called "HOW DO WE
HANDLE YOUR SOCIAL LOGINS
" below.
All personal information that
you provide to us must be true, complete and accurate, and you must notify us of any changes to such
personal information.
2. HOW DO WE USE YOUR INFORMATION?
In
Short: We process your information for purposes based on
legitimate business interests, the fulfillment of our contract with you,
compliance with our legal obligations, and/or your consent.
We use personal information
collected via our Website
for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance
with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.
We use the information we
collect or receive:
- To facilitate account creation and logon process. If you choose to link your account with us to a third-party account (such as your Google or Facebook account), we use the information you allowed us to collect from those third parties to facilitate account creation and logon process for the performance of the contract. See the section below headed "HOW DO WE HANDLE YOUR SOCIAL LOGINS " for further information.
- To post testimonials. We post testimonials on our Website that may contain personal information. Prior to posting a testimonial, we will obtain your consent to use your name and the content of the testimonial. If you wish to update, or delete your testimonial, please contact us at info@socialsecurity.org.bz and be sure to include your name, testimonial location, and contact information.
- Request feedback. We may use your information to request feedback and to contact you about your use of our Website .
- To enable user-to-user communications. We may use your information in order to enable user-to-user communications with each user's consent.
- To manage user accounts. We may use your information for the purposes of managing our account and keeping it in working order.
- To send administrative information to you. We may use your personal information to send you product, service and new feature information and/or information about changes to our terms, conditions, and policies.
- To protect our Services. We may use your information as part of our efforts to keep our Website safe and secure (for example, for fraud monitoring and prevention).
- To enforce our terms, conditions and policies for business purposes, to comply with legal and regulatory requirements or in connection with our contract.
- To respond to legal requests and prevent harm. If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
- Fulfill and manage your orders. We may use your information to fulfill and manage your orders, payments, returns, and exchanges made through the Website .
- Administer prize draws and competitions. We may use your information to administer prize draws and competitions when you elect to participate in our competitions.
- To deliver and facilitate delivery of services to the user. We may use your information to provide you with the requested service.
- To respond to user inquiries/offer support to users. We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
In
Short: We only share information with your consent, to comply
with laws, to provide you with services, to protect your rights, or to fulfill
business obligations.
We may process or
share your data that we hold based on the following legal basis:
- Consent: We may process your data if you have given us specific consent to use your personal information for a specific purpose.
- Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
- Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.
- Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
- Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
More specifically,
we may need to process your data or share your personal information in the following
situations:
- Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
In Short:
We may use cookies and other tracking
technologies to collect and store your
information.
We may use cookies and similar
tracking technologies (like web beacons and pixels) to access or
store information. Specific information about how we use such
technologies and how you can refuse certain cookies is set out
in our Cookie Notice.
In Short:
If you choose to register or log in to our
services using a social media account, we may have access to
certain information about you.
Our Website
offers you the ability to register and login using your third-party social media account details (like your Facebook or Twitter logins). Where you choose to do this, we will receive certain profile information
about you from your social media provider. The profile information we receive may vary depending on the social media provider concerned, but will often include your name, email address, friends list, profile
picture as well as other information you choose to make public on such social media platform.
We will use the information we
receive only for the purposes that are described in this privacy
notice or that are otherwise made clear to you on the relevant
Website
. Please note that we do not control, and are not responsible for, other uses of your personal information by your third-party social media provider. We recommend that you review their privacy notice to understand
how they collect, use and share your personal information, and how you can set your privacy preferences on their sites and apps.
6. HOW LONG DO WE
KEEP YOUR INFORMATION?
In Short:
We keep your information for as long as
necessary to fulfill the purposes outlined in this privacy
notice unless otherwise required by law.
We will only keep your personal
information for as long as it is necessary for the purposes set
out in this privacy notice, unless a longer retention period is
required or permitted by law (such as tax, accounting or other
legal requirements). No purpose in this notice will require us
keeping your personal information for longer than
the period of time in which users have an account with us
.
When we have no ongoing legitimate
business need to process your personal information, we will
either delete or anonymize such information, or, if this is not
possible (for example, because your personal information has
been stored in backup archives), then we will securely store
your personal information and isolate it from any further
processing until deletion is possible.
7. HOW DO WE KEEP
YOUR INFORMATION SAFE?
In Short:
We aim to protect your personal
information through a system of organizational and technical
security measures.
We have implemented appropriate
technical and organizational security measures designed to
protect the security of any personal information we process.
However, despite our safeguards and efforts to secure your
information, no electronic transmission over the Internet or
information storage technology can be guaranteed to be 100%
secure, so we cannot promise or guarantee that hackers,
cybercriminals, or other unauthorized third parties will not be
able to defeat our security, and improperly collect, access,
steal, or modify your information. Although we will do our best
to protect your personal information, transmission of personal
information to and from our Website
is at your own risk. You should only access the Website
within a secure environment.
8. WHAT ARE YOUR
PRIVACY RIGHTS?
In
Short:
You may review, change, or terminate your account at any time.
If you are a resident in the
European Economic Area and you believe we are unlawfully
processing your personal information, you also have the right to
complain to your local data protection supervisory authority.
You can find their contact details here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm
.
If you are a resident in
Switzerland, the contact details for the data protection
authorities are available here: https://www.edoeb.admin.ch/edoeb/en/home.html
.
If you have questions or comments
about your privacy rights, you may email us at info@socialsecurity.org.bz
.
Account Information
If you would at
any time like to review or change the
information in your account or terminate your
account, you can:
- Contact us using the contact information provided.
- Log in to your account settings and update your user account.
Upon your request to terminate
your account, we will deactivate or delete your account and
information from our active databases. However, we may
retain some information in our files to prevent fraud,
troubleshoot problems, assist with any investigations,
enforce our Terms of Use and/or comply with applicable legal
requirements.
Cookies and similar
technologies:
Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services
of our Website
. To opt-out of interest-based advertising by advertisers on our Website
visit http://www.aboutads.info/choices/
.
Opting out of email
marketing:
You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the marketing email list — however,
we may still communicate with you, for example to send you service-related emails that are necessary for the administration and use of your account, to respond to service requests, or for other non-marketing
purposes. To otherwise opt-out, you may:
- Access your account settings and update your preferences.
9. CONTROLS FOR
DO-NOT-TRACK FEATURES
Most web browsers and some mobile
operating systems and mobile applications include a Do-Not-Track
("DNT") feature or setting you can activate to signal your
privacy preference not to have data about your online browsing
activities monitored and collected. At this stage no uniform
technology standard for recognizing and implementing DNT signals
has been finalized. As such, we do not currently respond to DNT
browser signals or any other mechanism that automatically
communicates your choice not to be tracked online. If a standard
for online tracking is adopted that we must follow in the
future, we will inform you about that practice in a revised
version of this privacy notice.
10. DO WE MAKE
UPDATES TO THIS NOTICE?
In Short:
Yes, we will update this notice as necessary to stay
compliant with relevant laws.
We may update this privacy notice
from time to time. The updated version will be indicated by an
updated "Revised" date and the updated version will be effective
as soon as it is accessible. If we make material changes to this
privacy notice, we may notify you either by prominently posting
a notice of such changes or by directly sending you a
notification. We encourage you to review this privacy notice
frequently to be informed of how we are protecting your
information.
11. HOW CAN YOU
CONTACT US ABOUT THIS NOTICE?
If you have questions or comments
about this notice, you may email us at info@socialsecurity.org.bz
or by post
to:
Social Security Board
Bliss Parade
P.O. Box 18
Belmopan,
Cayo
Belize
12. HOW CAN YOU
REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT
FROM YOU?
Based on the applicable laws of
your country, you may have the right to request access to the
personal information we collect from you, change that
information, or delete it in some circumstances. To request to
review, update, or delete your personal information, please
visit:
https://ssbportal.org.bz
. We will respond to your
request within 30 days.